Transforming Conference Rooms with Navigo® Digital Signage and Resource Scheduling

Transforming Conference Rooms with Navigo® Digital Signage and Resource Scheduling 6 minute read \| Updated April 28, 2025
Modern workplaces are evolving rapidly, and the conference room is no exception. As collaboration becomes more dynamic and hybrid work models continue to rise, the need for smarter, more flexible meeting spaces is greater than ever. With the help of Navigo digital signage software and its cloud-based content management system, property and facility managers can turn ordinary conference rooms into high-performance, tech-enabled environments.
Digital Signage: The New Meeting Room Standard Installing large-format digital signage screens in or near conference rooms creates opportunities for clear communication, real-time updates, and enhanced meeting experiences. With Navigo®, these displays can be customized and updated remotely via the cloud, making them easy to manage across single or multiple locations. Here are some impactful ways to use digital signage in conference room settings: 1. Meeting Room Identification & Agendas Display the room name, current meeting title, organizer, and schedule for the day. This reduces confusion and ensures everyone is in the right place at the right time. 2. Live Meeting Schedules Show real-time schedules and availability pulled directly from the Navigo® Resource Scheduler, so teams can instantly see when a room will be free—or if it’s available for impromptu use. 3. Company News & Updates Between meetings, use screens to share internal communications, HR updates, employee recognition, or upcoming events to keep everyone informed. 4. Brand Messaging & Media Display custom content such as welcome messages for clients, brand videos, or digital presentations during meetings for a polished, professional impression. 5. Room Instructions & Support Info Show information such as how to use AV equipment, Wi-Fi login credentials, or who to contact for tech support—minimizing disruptions and improving self-service. Navigo Resource Scheduler: Touchscreen Simplicity In addition to large digital displays, Navigo Resource Scheduler provides a sleek touchscreen interface designed to simplify room reservation management. Mounted outside each conference room, these smaller screens enable staff to: View room availability in real time Reserve or check in to a meeting space on the spot Sync with Microsoft Outlook, Office 365, Exchange, and Google Calendar Avoid double bookings and scheduling conflicts All updates are made visible instantly on both the room’s screen and across the digital signage network, ensuring consistent, real-time communication throughout the workplace. Cloud-Based Control for Facility Managers At the heart of this solution is Navigo’s cloud-based content management system, which empowers administrators to manage all signage and scheduling displays remotely. Whether overseeing one building or multiple campuses, managers can: Deploy updates instantly Customize layouts and branding Schedule recurring content Monitor usage and make data-driven decisions about space allocation The Result: Smarter, More Connected Meeting Spaces With Navigo, digital signage does more than display content—it becomes a fully integrated tool for productivity, organization, and communication. From large-format displays delivering impactful messaging to touchscreen interfaces that streamline booking, Navigo transforms conference rooms into smarter, more efficient spaces. The Key Takeaway Whether you're managing a corporate headquarters, coworking facility, or multi-tenant office building, digital signage with Navigo enhances the way your teams meet, collaborate, and connect. Explore itouchinc.com for more information on our solutions or contact us for needs unique to your property or project.

6 minute read | Updated April 28, 2025

Modern workplaces are evolving rapidly, and the conference room is no exception. As collaboration becomes more dynamic and hybrid work models continue to rise, the need for smarter, more flexible meeting spaces is greater than ever. With the help of Navigo digital signage software and its cloud-based content management system, property and facility managers can turn ordinary conference rooms into high-performance, tech-enabled environments.

Digital Signage: The New Meeting Room Standard

Installing large-format digital signage screens in or near conference rooms creates opportunities for clear communication, real-time updates, and enhanced meeting experiences. With Navigo®, these displays can be customized and updated remotely via the cloud, making them easy to manage across single or multiple locations.

Here are some impactful ways to use digital signage in conference room settings:

1. Meeting Room Identification & Agendas

Display the room name, current meeting title, organizer, and schedule for the day. This reduces confusion and ensures everyone is in the right place at the right time.

2. Live Meeting Schedules

Show real-time schedules and availability pulled directly from the Navigo® Resource Scheduler, so teams can instantly see when a room will be free—or if it’s available for impromptu use.

3. Company News & Updates

Between meetings, use screens to share internal communications, HR updates, employee recognition, or upcoming events to keep everyone informed.

4. Brand Messaging & Media

Display custom content such as welcome messages for clients, brand videos, or digital presentations during meetings for a polished, professional impression.

5. Room Instructions & Support Info

Show information such as how to use AV equipment, Wi-Fi login credentials, or who to contact for tech support—minimizing disruptions and improving self-service.

Navigo Resource Scheduler: Touchscreen Simplicity

In addition to large digital displays, Navigo Resource Scheduler provides a sleek touchscreen interface designed to simplify room reservation management. Mounted outside each conference room, these smaller screens enable staff to:

View room availability in real time
Reserve or check in to a meeting space on the spot
Sync with Microsoft Outlook, Office 365, Exchange, and Google Calendar
Avoid double bookings and scheduling conflicts

All updates are made visible instantly on both the room’s screen and across the digital signage network, ensuring consistent, real-time communication throughout the workplace.

Cloud-Based Control for Facility Managers

At the heart of this solution is Navigo’s cloud-based content management system, which empowers administrators to manage all signage and scheduling displays remotely. Whether overseeing one building or multiple campuses, managers can:

Deploy updates instantly
Customize layouts and branding
Schedule recurring content
Monitor usage and make data-driven decisions about space allocation

The Result: Smarter, More Connected Meeting Spaces

With Navigo, digital signage does more than display content—it becomes a fully integrated tool for productivity, organization, and communication. From large-format displays delivering impactful messaging to touchscreen interfaces that streamline booking, Navigo transforms conference rooms into smarter, more efficient spaces.

The Key Takeaway

Whether you're managing a corporate headquarters, coworking facility, or multi-tenant office building, digital signage with Navigo enhances the way your teams meet, collaborate, and connect.

Explore itouchinc.com for more information on our solutions or contact us for needs unique to your property or project.

Transforming Conference Rooms with Navigo® Digital Signage and Resource Scheduling